What problem this product solves Everyone eventually needs the same document for a hundred different people: certificates, invoices, contracts. Word's mail merge prints them into one long file and will not email each person their own attachment, so people paste names in by hand, or wire Word to Excel to Outlook with a macro that breaks at the next Office update. MailMergic does the whole job. A spreadsheet goes in, and one finished document comes out per row, ready to download or email to the person in that row. Key features and benefits Templates: PDF (fill existing form fields or place text anywhere), Word, Excel, and images. Data: Excel, CSV, Google Sheets, or a sheet you build in the app. Place merge fields visually, preview a real row, then generate. Output: one file per row or a single combined file, named from your spreadsheet values. Download the batch, or let MailMergic email each document to the address in its own row, then track delivery, bounces, and opens. Also included: AI that flags mismatches and missing values, brand fonts, a unique PDF password per recipient, digital signatures, dynamic images, shared templates for teams, Zapier to 8,000+ apps, and a REST API. MailMergic is GDPR and CCPA compliant, hosted in the EU, and never uses your data to train AI models. For data that cannot leave the building, the offline app does everything locally, which is what HIPAA and PCI need. Notable alternatives and how this product compares Word mail merge with Excel is free and already installed, but cannot attach a personalized file per recipient, fill PDF forms, or track anything. Scripts and add-ins are flexible, but someone has to keep them alive. MailMergic needs no installation, plugin, or code, and unlike browser-only services it has a real offline desktop app. Pricing models or plans Always-Free: 25 documents per month, watermarked, no credit card. Pro: $39 per month billed yearly or $59 month to month, for 1,000 documents, no watermarks, email sending, Zapier, and API. Enterprise: $66 or $99 per month for 10,000 documents and 5 users. The offline app is licensed separately from US$107 per month billed yearly, unlimited documents, free trial. Paid plans carry a 30-day money-back guarantee. FAQs Q: Which formats can it produce? A: PDF, Word, Excel, and images, one per row. It also sends email-only campaigns with no attachment. Q: Does it need Office, plugins, or code? A: No. It runs in the browser, with desktop apps for macOS and Windows and a Google Sheets add-on. No signup needed to try it. Q: Can each recipient get their own file by email? A: Yes, to the address in their row, with a personalized subject and message, plus delivery, bounce, and open tracking. Q: How long do you keep my data? A: Retention is configurable from 5 minutes to 180 days, and you can delete any run yourself. Q: Who makes it? A: MailMergic GmbH in Eschborn, Germany, founded in 2019 and customer-funded.
